Program Protocols 

 

PROGRAM-RELATED POLICIES AND PROCEDURES OF HCSA AND DEPARTMENTS

To ensure continuity in the process, please look at the attached Draft of the Codes of Conduct. 

PARTICIPANT CODES OF CONDUCT

  1. Participants shall attend scheduled 2018 Summer Career Exploration (“Exploration”) scheduled events daily for the five (5) weeks of the program.
  2. Unless ill or otherwise excused, all participants are required to take part in all sessions/events as scheduled.
  3. If you are absent one day, you must make prior arrangements or contact ACHPP Staff – Contact Information and/or e-mail. Participant must provide a reason for absence. Participants with an unexcused absence may be dismissed from participating in the program, dependent on the situation. Participants that are absent for more than two days, will immediately be dismissed from the program.  
  4. Participants must arrive timely every day at all scheduled check in times. This includes arrival in the morning, from breaks, lunches, etc. If you are consistently tardy, you may be dismissed from the program.  
  5. Dismissed participants, at any time during the duration of the program, will NOT receive a portion or any funds from prospective stipend or college scholarship, and will NOT receive any course credits.
  6. Participants taking part in this program are expected to conduct themselves appropriately and professionally at all times. Participants are considered ambassadors for their schools and should make a positive and lasting impression.
  7. Participants agree that they shall neither exploit nor use any private and confidential information obtained during Exploration. Participants further agree to keep any information in confidence and not to further disclose such to any person or entity without the prior written consent of Health Care Services Agency. 
  8. All participants must follow the instructions given by ACHPP staff and HCSA participating staff.
  9. Participants are expected to be respectful of the County, HCSA, and ACHPP policies and procedures, as well as the workplace culture and environment. This includes staying within designated areas and wearing appropriate identification badges with provided neck lanyard at all times during program.  
  10. Participants shall stay within the designated Exploration areas/facilities. There is no wandering off or returning late to sessions. If an emergency comes up, check-in to make proper arrangements with on-site supervisors. 
  11. Participants are responsible for arranging their own transportation to and from Exploration locations. Locations may vary based on weekly schedule. 
  12. Participants shall arrive promptly at 9 a.m. and will be dismissed promptly at 5 p.m. with a one hour period for lunch. 
  13. Participants are prohibited from using mobile phones during Exploration activities. It is not appropriate to text, use Social Media, or surf the internet during Exploration activities. Phones and other electronics are to remain silent and not in use during Exploration hours.
  14. The only exception is if you are receiving an emergency call from a family member, etc. Personal phones should not be used for project research. 
  15. If you use your phone or other devices, during Exploration activities, you will be asked to put it away. If it continues to be an issue, you will need to give it to a staff members and will receive it at the end of the day, lunch, and/or breaks.
  16. Participants will be treated according to policies and procedures applicable to employees of HCSA for the five weeks of the Exploration. Participants are expected to keep track of materials/belongings, respect shared facilities, and assist in needed activities including straightening up facilities. No gum chewing or spitting is allowed anywhere on HCSA facilities. 
  17. Smoking, alcohol or drug use, and possession of drug paraphernalia are prohibited at all times. If suspected of being under the influence or even the smell of any drug/alcohol is detected, the proper authorities will be notified, including a parent/guardian and you may be immediately dismissed from the program.
  18. Participants shall attend sessions without exception in compliance with the following guidelines of business casual dress with the exception of necessary religious attire. Overall professionalism is required in all your actions and presentation throughout the entire Exploration. 

Dress Code

  1. Shirts – Suggest collared and button down shirts, blouses, and sweaters. Do not wear shirts with designs, large logos, hoodies, sweatshirts, tank tops, nor visible undergarments. 
  2. Pants – Suggest dark blue, black, or khaki trousers/jeans. Knee-length and longer skirts or dresses are permitted. Do not wear shorts, leggings, torn pants/jeans, sweats, skirts/dresses above the knee, overly baggy pant, visible undergarments, nor any item inappropriate as business attire. 
  3. Shoes – Suggest comfortable walking shoes that are neat. Flats and sneakers are preferred. Do not wear toes out (this can be a hazard) including flip-flops, nor overly high heels, and slippers. 

Other Considerations

Members of HCSA staff may be scent sensitive hence, note in certain locations perfume and cologne are not allowed. Hats, headbands, and bandanas are not appropriate business attire.